Vernon Systems

  • Email
  • Facebook
  • Twitter
  • Home
  • Products
    • Vernon CMS
    • – Features
    • – Add-ons & Modules
      • Cataloguing Module
      • Activities module
      • Browser Module
      • Web Messenger Module
      • User Licences
      • Vocabularies
    • – Pricing
    • – Technical Specifications
    • eHive
    • Public Access
    • Common Questions
  • Services
    • Consultancy
    • Customisation
    • Data Management
      • Data Audits
      • Data Migration
    • Training
    • Vernon CMS Quote
  • Support
    • Customer Support Portal
    • Resources
      • Data Standards
      • Organisations for Museums
      • Other Resources
    • System Upgrades
  • Events
  • Blog
    • Articles
    • Case Studies
    • Newsletters
    • Upgrades
  • About
    • Background
    • Team
    • Clients
      • Vernon CMS Client List
    • Contact
You are here: Home - Products - Vernon CMS - Add-ons & Modules - Activities module

Activities module


Advanced collection management

The Activities module compliments Cataloguing module by providing 14 datafiles dedicated to specific collection management activities. Activities module brings all the documentation about a project together in the one place so that your team can work more efficiently.  

More Control, more efficient, more coordination.

The main Collection Store – Sarjeant Gallery

Detailed collection management


The 14 datafiles extend Vernon CMS to record and manage everything from exhibitions to loans. Find time-saving tools to work with multiple objects at once and quickly create reports.

Helping teams work together


Activities module is perfect if you need to keep project information update and available to your staff. Whether they are in the same location or spread out, their access to project information will remain consistent. No more searching for a spreadsheet.

All in one place


As Activities module works with your existing database you have all the collection management features you are used to. You can pull in objects from the collection, check for confilcts, and use the search and reporting features.

The Datafiles

Loans
Management of one or multiple loans, either inward or outward. Includes renewals, bulk movements and customised reports.
Exhibitions
Maintain exhibition research and planning documents directly in Vernon CMS. Create dynamic objects lists, check conflicts and manage multiple venues.
Condition Reports
Multiple object parts can be recorded together with additional details such as budget, tasks, priority, laboratory, reason, and date required.
Acquisition Proposal
Different acquisition processes can be accommodated. You can create in-depth object records for each considered item, including photographs, or simply record bulk items in a text field.
Deaccession
Record the processes and information as objects are deaccessioned. The reason, method, valuation all related to the original object record..
Treatment
Easily access a complete history of treatments, including dates, budgets and recommendations.
Rights & Reproductions
Record and invoice reproduction rights sold or granted to other parties. Build a Schedule to process requests.
Entry / Exit
Streamline and formalise documentation to record objects leaving an institution. Retain a central register with shared access.
Topic
The Topic Activity tracks and records the creation, approval and publication of any detailed description. It can be used to record collection level descriptions, wall labels, captions, blog posts or articles.
Transport
Plan, manage and record both internal and external movement transactions.
Contact us for more detail
Tell us how you want to use Activities module and we can talk through the options.
Insurance
Record the insurance policy details and coverage for an object, a group of objects or general cover such as public liability.

Recent blog posts

Auckland Art Gallery’s use of the Activities module Outward Loan file

Posted: April 4, 2018

The Auckland Art Gallery Toi o Tāmaki uses the Outward Loan file from the Activities module, together with Procedural Control, to help manage their busy outward loans program. This ensures that all loan requests are well documented, and processed in a consistent, streamlined fashion.

Using Topic in the Activities module in Auckland Museum’s Pou Maumahara Gallery

Posted: July 5, 2017

Topic records can go through draft, approval and publication stages, with carefully authored text and subject referencing being retained as an archive for future publication. Auckland Museum has employed the use of the Topic file to collate stories around medal groups, using the system to pull together object data, Cenotaph biographies, photos and narratives.

About

Vernon Systems develops innovative software for cultural organisations to manage and share their collections. We've been dedicated to the cultural sector since 1985.

Contact

Email: vsl@vernonsystems.com
Phone New Zealand: +64 9 815 5599
Phone United Kingdom: +44 7949 979976
Phone South Africa: +27 72 578 52 41

  • Email
  • Facebook
  • Twitter

Copyright © 2023 · Vernon Systems Limited